Event Production

Conference AV Production for Every Room

General sessions, breakouts and multi-day conferences, with sound, screens, lighting and recording in every room, and one crew planning and running the whole program.

  • Association and industry conferences
  • Medical and life sciences meetings
  • Company kickoffs and sales meetings
  • Multi-day summits
Hotel ballroom conference with a presenter on stage between two screens
What's included

What you get

  • General sessions

    Stage, screens, lighting and sound for your main room, with live camera on screen for large audiences.

  • Breakouts

    Projection or screens, microphones and sound in every breakout, set up and checked before sessions start.

  • Speaker support

    Slides and videos collected and tested ahead of time, confidence monitors, timers and a speaker-ready room when needed.

  • Panels and Q&A

    Microphones for every panelist and the audience, mixed so every voice is clear in the room and on the recording.

  • Recording and streaming

    Session recordings, live streams and remote presenters for hybrid conferences.

  • One crew, every room

    A single team and point of contact for the whole conference, following one run of show across every room and every day.

One team for the whole conference

Conferences have a lot of moving parts: a general session, breakouts on different schedules, speakers arriving with last-minute slides, sessions to record. Splitting them across vendors is where things fall through the cracks.

We plan every room together and run them from one run of show. Our clients include hospitals, universities and professional organizations across the Philadelphia region and beyond, and we bring the same crew and process to every conference.

Speakers who are ready on time

We collect slides and videos ahead of time, test them on the actual screens, and give presenters confidence monitors and timers, so transitions between speakers are quick and nobody fumbles with a laptop on stage.

On the job
FAQ

Common questions

Can you handle several rooms at once?

Yes. We plan the general session and every breakout together, assign technicians to each room, and follow one run of show so sessions start on time.

Can you work at a hotel that has an in-house AV company?

Usually, yes. Many hotels charge a fee for outside AV, so ask in writing what's allowed and what it costs before you sign the venue contract. Once you book us, we coordinate directly with the venue's staff.

Do you record sessions?

Yes. We can record sessions for on-demand viewing, stream them live, or bring in remote presenters for a hybrid conference.

Ready to plan it?

Tell us the date, venue and what you have in mind. We'll follow up within one business day with recommendations and a quote.

Call (888) 961-9700Get a Quote